Brainy Automation

WebCase is a online software application that helps counselors manage both their time and their clients. The idea is to help you the counselor take less time to collect details needed for high quality dependency counseling, to increase counselors reporting details and better manage more Clients.

Some features include:

• Dashboard Summary
  • Quick summary showing you Todays and this weeks Meetings
  • Search to lookup Clients and Contact (including portraits) with auto-complete
  • Last Five Clients and Contacts added for your currently selected Site
  • Quick stats (including Total Acitve Clients, Total Groups, etc.)
• Contact Management
  
  • Not only have Referees, but any type of Contact you would like to track (ie; Client relatives, Lawyers, Doctors, Judges, etc.)
  • Single click export to Excel for manipulation outside of WebCase (Mailing labels, Christmas Cards, etc.)
• Client Management
  • Real time Ledger for accurate billing
  • Ability to have a single client with multiple active enrollments
  • Enrollment details such as: Consent Date, Remaining Meetings, Paid, Cost, Balance
  • Keep journal type entry for SOAP Notes
  • Record Assessments, Goals and Notes with print and email capability
  • Single click export to Excel for manipulation outside of WebCase (Mailing labels, Christmas Cards, etc.)
• Referrer Login
  • Contacts have the ability to login and see their referrals progress including; Meetings, Groups, Attendances, Notes
  • Contacts have the ability to login and run reports on selected Referres
• Drug Screenings
  • From a single screen enter multiple screening info and see which Clients need Screenings
  • Generate a report of Positive Scre enings for a Clients Referrals
• Group Management
  • Quickly enroll Clients into groups for Group Counseling Sessions
  • See all Clients in either a particular Group or all Groups a Client is in (Client to Groups or Groups to Client views)
• Meetings Management
  • Easily create multiple meeting occurrences for a group in a single process
  • Easily print a Roster report to take to the meetings for attendance taking
  • Easily print a Sign In Sheet
• Single Calendar
  • Each counselor has a Calendar view with shows (by Month or Week) their Meetings
• Multi-Site Capability
  • Each account can have multiple sites, each site can have unique Clients
  • Users for an account can select which Site they are Managing from a drop-down. No logging in and out, just change the selected site and the screen refreshes to show information specific to that site.
• HIPAA Compliant
  • Read more about WebCase and HIPAA rules here.
• Contact Login
  • Supply your Referres with logins so they can review their referrals activity
• Advanced Reporting
  • Reports are PDF based
  • Template driving Letters
  • Ability to both preview and Email directly from WebCase
• Affordable
  • Brainy Automation recognizes that most counselors are not large corporations and targets the smaller facilities.
  • A small sign up fee is required to convert any data you need loaded (CSV imports of Clients and Contacts for example)
  • A monthly fee is billed electronically monthly (no paper billing) and a yearly discount is available.

WebCase is an online hosted application. This means that the entire application (and its data) is hosted for you, the only requirements are an internet connection and a modern browser. Requirement details can be viewed here.

WebCase pricing can be found here.

For more details and a demonstration contact us.

If you would like to Sign Up, the online Sign Up Form can be found here.